Description | Secretary II during leave of absence - upon approval through end of 2017-18 school year
Posting Dates: March 13, 2018 - March 19, 2018
Shift: 7:00 am - 3:00 pm
Salary Range: Pay Grade E; $100.25 per day
General Qualifications:
- Must pass state's required competency test;
- Must have attained a high school diploma or GED equivalent.
Organizational Skills:
- Organize, schedule and prepare materials for meetings.
- Input and follow up on maintenance work orders.
- Maintain an efficient filing system, in both electronic and hardcopy format.
- Maintain student records, including student transcripts, permanent record cards, absentee, tardy, and discipline lists.
- Maintain personnel records such as certifications and insurance memberships as required by respective office.
- Sort, stamp date received and route incoming mail.
Communication Skills:
- Answer and route incoming telephone calls.
- Maintain confidentiality as required by the position.
- Maintain a positive, professional attitude and appearance at all times.
- Receive and work with parents, public and officials who enter the facility kin a professsional manner.
Critical Thinking Skills:
- Maintain strict records and follow protocol for signing out students to authorized persons.
- Practice good safety habits and have knowledge of basic first aid.
- Be familiar with emergency preparedness and security procedures.
Technical Skills:
- Order and stock office supplies.
- Perform bookkeeping and financial activities such as purchase orders, time sheets, balance books, balance bank statements, prepare checks, and make bank deposits.
- Prepare and proofread correspondence, reports, charts, expense forms, booklets, purchase orders, business forms, certificates, etc.
- Enter and retrieve information and data from the West Virginia Education Information System (WVEIS) as it relates to the job.
- Have a working knowledge of computer work processing software and other computer software pertinent to the respective office.
- Operate and monitor maintenance of office machines such as compuer, copier, fax machine, calculator, scanner and printer.
Professional Development
- Attend in-service and job-related training programs.
- Work toward skill improvement and efficiency.
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